Privacy Policy

Last Updated: March 24, 2026

                The Short Version: We collect minimal data. Your documents stay on your computer. We don't sell your information. We use standard security practices. You can request deletion of your account anytime.
            

What We Collect

Account Information

Email address: For license delivery, support, and optional updates
Payment information: Processed by Stripe (we never see your card details)
License key: Generated automatically to authenticate your access

Usage Data

Task execution logs: Which tasks you run, timestamps, credit usage
Technical logs: API requests, errors, performance metrics

What We DON'T Collect

Your documents: Tasks process files entirely on your machine
Your work content: We don't store the content of your queries beyond processing
Location tracking: No GPS, no browser fingerprinting
Social media connections: We're not tracking you across the web

How We Use Your Data

Provide and improve the HRTasksAI service
Process payments and manage your credits
Send transactional emails (license keys, receipts, support responses)
Send optional product updates (if you subscribe)
Troubleshoot technical issues
Detect and prevent abuse or fraud

Data Sharing

We do NOT sell your data. Period.

We share limited data with:

Stripe: For payment processing (they have their own privacy policy)
Google Cloud Platform: Our infrastructure provider (hosting, database)
Anthropic: For AI processing of server-side tasks (see their data policies)

We may disclose data if required by law or to protect our rights.

How Tasks Protect Your Privacy

Your documents are never sent to HRTasksAI. We deliver expert frameworks; your AI assistant applies them locally. If you use a cloud AI provider, your documents are sent to that provider for processing — not to us. For maximum privacy, use a local LLM.

Data Security

HTTPS encryption for all communications
License key authentication
Secure database storage (Google Cloud Firestore)
Regular security updates
Limited employee access to user data

No system is 100% secure. Keep your license key private.

Data Retention

Account data: Kept as long as your account is active
Usage logs: Retained for billing and troubleshooting (90 days)
Financial records: Kept for 7 years (tax/legal requirements)
Email subscribers: Until you unsubscribe

Your Rights

Access your data: Email us to request a copy
Correct errors: Update your email or account info
Delete your account: We'll remove your data (except financial records required by law)
Opt out of emails: Unsubscribe anytime

Contact hello@hrtasksai.com to exercise these rights.

Cookies & Tracking

No advertising cookies
No cross-site tracking
Analytics: Basic traffic stats only (no personal identification)

Third-Party AI Providers

HRTasksAI delivers expert task frameworks. Your AI assistant processes your data. Depending on your setup:

Local LLM: Your data stays entirely on your machine.
Cloud AI provider: Your queries are sent to that provider (e.g., Anthropic) for processing. Review their data policies.

Children's Privacy

HRTasksAI is for professionals. We don't knowingly collect data from anyone under 18.

International Users

Our servers are in the United States. By using HRTasksAI, you consent to data transfer to the US.

Changes to This Policy

We may update this policy. If we make significant changes, we'll notify you via email or a website notice. Continued use means you accept the new terms.

Contact Us

Email: hello@hrtasksai.com
Web: https://hrtasksai.com